In the past decade, with the change of social welfare guarantee mechanism and the further development of the social and cultural nature of higher education institutions as large comprehensive institutions, the staff team of higher education institutions has been changing in terms of quantity, scope and composition, which has led to the continuous growth of the staff team and the increasing demand for social welfare guarantee mechanism under the new situation.
Under this circumstance, along with the upgrading of new technology and new management methods, how to plan and design the management system of university staff housing records becomes a problem that must be faced directly in the process of university housing records management. From the history of the development of housing records, all higher education institutions have invested a lot of human and material resources in housing reform and management in the past time and carried out a lot of work.
In the process of these efforts, the housing records managers of higher education institutions have been learning from their experiences and lessons, and have gradually formed the norms of housing records management system with their own characteristics in practice.
These existing management standards have facilitated the smooth management and maintenance of the university’s staff housing in the past, and provided the university’s decision makers with detailed and reliable data, thus directly influencing the extent of the university’s decision makers’ inclination towards the staff housing. For a long period of time, the housing records management system of higher education institutions has contributed to the improvement of the housing situation of the staff in many aspects.
In recent years, higher education institutions, like other institutions, have gradually abolished the welfare housing allocation, and the current housing records management has been more inclined to provide maintenance records for the teaching and laboratory buildings and other workplaces of higher education institutions on the one hand, and for the original dormitory and residential buildings built by higher education institutions on the other. From a certain point of view, the
It is foreseeable that in the near future, housing records management of higher education institutions will gradually evolve into a core component of large properties with efficient logistics as the mainstay. In fact, most of the housing records management in higher education institutions have gradually lost their original basis of existence and are gradually becoming obsolete. In this form, how to data and informatize university housing records management and combine it with the new demands of the growing development of universities in the new situation becomes the problem that needs to be solved by the housing records management system of higher education institutions.
From the point of view of the university housing records, the university housing records reflect not only the status and ownership of the university housing, but also the housing status of the university staff, the owner of the university housing, or the property status of the university staff.
The property status can reveal the real needs of the staff and the ways to maximize the effectiveness of the incentives provided by the decision makers of the university. Therefore, the housing records management system of higher education institutions should provide detailed analysis from the point of view of the owners of higher education institutions to facilitate the development of new policies and regulations by the decision makers of higher education institutions.
In terms of the scope of housing records of higher education institutions, the housing records of higher education institutions include not only the welfare dormitories received by the faculty members, but also the collective dormitories of higher education institutions’ students and the temporary dormitories of foreign experts and visiting scholars from abroad. In the past, the management of these dormitories was limited to the management of the university’s own property status, but lacked a unified understanding of the occupants and detailed information records.
In this case, the management of housing records of higher education institutions is only able to provide decision makers of higher education institutions with the status of their properties, and even the status of real estate of higher education institutions, but it cannot truly reflect the mobility of higher education institutions’ staff, higher education institutions’ students, and higher education institutions’ outsiders.
From the above situation, we can see that the establishment of the housing records management system of higher education institutions needs to start from the following three perspectives.
Firstly, it is necessary to include the basic information of the owner and the actual occupants of the university housing and other relevant information in the process of recording the previous housing situation, so as to provide a data base for the decision makers of the university on the one hand, and to provide an important reference basis for the setting of the housing welfare policy of the university on the other hand.
Secondly, the system should be based on the needs and demands of both fixed and mobile users, and try to understand the needs and demands of mobile residents from multiple perspectives. The cost is low. Having a clear picture of the mobile residents will also help the university to understand the various aspects of the development and construction process.
It also helps the decision makers to understand the situation of the visiting scholars invited by departments and organizations in recent years, so that the decision makers can grasp the trend and development direction of the departments, organizations and academic institutions in the university, and further promote the correct decision making of the university, and avoid the problem of changing the rules over time.
Once again, housing records management in higher education institutions is a long-term process and an accumulative process, which requires the corresponding staff to see and walk more and more to understand the real situation of the residents and their thoughts and feelings in addition to the information technology, to assist the decision makers of higher education institutions to ease the conflicts between the staff and higher education institutions, and to provide the higher education institutions’ decision makers and leaders with a multifaceted development path as the housing welfare policy of higher education institutions disappears today. This will open the way for decision makers and leaders to develop a pluralistic approach and to listen to multiple opinions.
Regardless of the construction of housing records system in higher education institutions, it is necessary to face the problem that in the new period, the housing of university staff is still difficult, and this problem will be quite serious in a long historical period. How to solve the housing problem and bring it into a virtuous cycle is a matter for the decision makers of higher education institutions to analyze and make decisions based on the current situation of higher education institutions and their housing records.